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The Import and Export Wizard is the simplest way to move Outlook messages, contacts, calendar items, tasks, and notes from one computer to another or to restore an Outlook backup.

Learn how to Import and Export Outlook Data Files by following the below steps:

1. Choose the File tab.
2. Click Open & Export.
3. Select Import/Export.
4. After choosing Import from another program or file in the Import and Export Wizard, pick Next.
   

   

5. Click Next after choosing Outlook Data File (.pst).
   

   

6. To choose the file to import, click Browse. (The default location for Outlook Files is C:\Users\username\Documents\Outlook Files).
   

   

7. Select Next.
8. Before clicking OK, you will be prompted for the password for the Outlook Data File (.pst), if one exists (there isn’t by default).
9. Set the import parameters.
10. Your email address or the default top folder, Personal Folders, is typically chosen automatically.
11. Include subfolders is the default option. Every folder in the selected folder will be included in the import process.
12. The folders from the imported file are matched to the folders in Outlook using the default option of Import items into the same folder in. A folder will be created in Outlook if it doesn’t already exist.
13. Press Finish.
    

    

Export Outlook Data Files

1. Select the File tab.
2. Choose Open & Export.
3. Click Import/Export.
4. In the Import and Export Wizard, select Export to a file, and then select Next.
   

   

5. After choosing Outlook Data File (.pst), press Next.
   

   

6. After selecting the top-most folder and selecting Include subfolders, click Next.
   

   

7. Make sure the checkbox for Do not export duplicate items is checked. Select Browse in the menu.
   

   

8. Before clicking OK, choose a location for the.pst file export.
9. Press Finish.
10. A password box will show up. Don’t fill in anything; just hit “OK”. A password that has been generated and forgotten cannot be recovered. We suggest leaving this blank.

Benefits:
Here’re the 3 benefits of Importing and Exporting Outlook Data Files:

• Data Migration: Emails, contacts, and other data can be easily transferred across various Outlook installations or versions by importing and exporting Outlook data files, providing data continuity.
• Backup and recovery: You can retrieve crucial emails, contacts, and other data in the event of data loss or system issues by exporting Outlook data files, which works as a dependable backup method.
• Data sharing: Importing and exporting data files makes it simple to share emails, contacts, and other documents with coworkers, customers, or collaborators, encouraging productive communication and cooperation.

Conclusion:
Users have access to data transfer, backup and recovery, data sharing, platform migration, enhanced organization and efficiency, straightforward data administration, and customization possibilities by utilizing the import and export features of Outlook data files.

If you’re still having trouble Importing and Exporting Outlook Data Files and need more help, feel free to contact us at +1-855-223-4887.