How Do I Access QuickBooks Enterprise Remotely?

In today’s fast-paced business world, flexibility and accessibility are key to maintaining productivity and efficiency. QuickBooks Enterprise is a robust desktop application that offers all-in-one accounting solutions, including inventory management, payrolls, bills, and the generation of various financial reports. It has eased the accounting tasks for businesses of all sizes.

However, QuickBooks Enterprise lacks an important in-built feature, i.e., remote access to the information. To overcome this limitation, the software is hosted on the cloud. But how exactly can you access QuickBooks Enterprise remotely? Let’s unlock the potential of working smarter, not harder!

Understanding Remote Access to QuickBooks Enterprise

Remote access to QuickBooks Enterprise enables users to manage their business finances and access the platform from anywhere, providing flexibility and convenience. This feature especially benefits businesses with distributed teams or those requiring real-time collaboration with accountants or bookkeepers.

Remote access is typically achieved using cloud hosting services, which place the QuickBooks Enterprise software and company files on a secure cloud server. Users can log in through a remote desktop connection or a web interface, ensuring data is accessible yet safeguarded with advanced security measures like encryption and multi-factor authentication. This setup allows seamless integration of features, real-time updates, and streamlined workflows while maintaining compliance with data security standards.

Different Ways To Access QBES Remotely

Here are the most common methods to access QuickBooks Enterprise software remotely:

QuickBooks Hosting on a Cloud Server: Hosting QuickBooks Enterprise on a cloud server allows users to access the software from any device with an internet connection. A hosting provider installs and maintains QuickBooks on their secure servers, enabling multiple users to work in real-time. This method offers high security, scalability, and seamless collaboration.

Using QuickBooks Remote Access Tool: QuickBooks provides a remote access tool that allows users to access the system where QuickBooks is installed. This method is simple and secure but primarily works for single-user remote access rather than collaborative use.

Remote Desktop Services (RDS): With RDS, QuickBooks Enterprise is installed on a central server, and users access it through remote desktop connections. This method suits businesses needing multi-user access and integrates well with existing IT infrastructure.

QuickBooks Online Conversion: Though not the same as QuickBooks Enterprise, converting your data to QuickBooks Online can provide browser-based access to your financial information. However, this option involves limitations in features and functionalities compared to Enterprise.

Virtual Private Network (VPN): Setting up a VPN can provide remote access to the computer where QuickBooks Enterprise is installed. While secure, this option may require advanced technical knowledge and is best suited for small-scale setups.

Each method has advantages and trade-offs, but QuickBooks cloud hosting is the most reliable and efficient solution. It offers robust security, multi-user accessibility, and the flexibility to work from anywhere.

Now let’s move further and know how you can access QuickBooks Enterprise software remotely:

Steps To Access QuickBooks Enterprise Software Remotely

Step 1: Get a QuickBooks Enterprise License

The very first step is to either buy a QuickBooks Enterprise license or lease it. The license can be acquired from a QuickBooks Solutions Provider or from an Intuit Authorized Commercial Host that is approved by Intuit to offer services to QuickBooks end-users.

Step 2: Choose A Reliable Cloud Hosting Provider

The next step involves selecting the right QuickBooks Enterprise hosting provider that best fits the business requirements. Each business has different needs.

Therefore, some of the factors that one must look into before investing in the cloud service include:

• Experience- The number of years’ a service provider has been in the business, their field of expertise, and the number of clients they are serving now says a lot about reputation.
• Security- It is crucial to check the security standards implemented by the hosting provider on both virtual and physical levels. One must look into the privacy policy to ensure the confidentiality of information.
• SLA (Service Level Agreement)- Check SLA for uptime guarantee, backup and disaster recovery policy, and termination conditions to ensure the services are up to the mark.
• Pricing- The cost-effectiveness of the service depends upon the scalability of the plans offered. It is essential to note that one is obligated to pay for only those services that he/she is using.
• Support- Check whether the cloud hosting provider offers round-the-clock services, what versions of QuickBooks Enterprise are supported by the vendor, and what the contact means (phone, email, or chat) the vendor provides for any tech support.

The parameters mentioned above help to shortlist a reliable QuickBooks Enterprise hosting provider to host the accounting application.

Step 3: Login To The Portal

Once the application is hosted on the virtual servers of the cloud provider, the QuickBooks Enterprise user can log in to the portal through the RDP (Remote Desktop Protocol) or other methods provided by the hosting provider.

Step 4: Access QuickBooks Enterprise Remotely

Enter the credentials (username and password) provided by the cloud hosting provider to access QuickBooks Enterprise from any location at any given time. The functionality of the hosted QuickBooks Enterprise software will remain the same as that of the desktop-based application, and all the changes will be automatically updated in real-time.

Wrapping Up

Remote access to QuickBooks Enterprise is no longer a luxury but a necessity for staying ahead in the competitive market. With QuickBooks Enterprise cloud hosting, you unlock the benefits of seamless remote access, enhanced multi-user collaboration, top-notch security, regular automated backups, and a host of other performance-boosting features.

Are you still confused about how to access QuickBooks Enterprise remotely? Contact our Solutions Consultant at +1-855-223-4887 to get a 10-day free trial.