QuickBooks Desktop Enterprise: Is It Right For You?

More than 200,000 companies rely on Enterprise: Based on 204,991 active QuickBooks Desktop Enterprise subscriptions as of July 31, 2023.

Some might think QuickBooks Desktop Enterprise (QBES) is outdated, especially with the rise of cloud-based solutions like QuickBooks Online. However, it’s important to know that the desktop version offers features that are not available in the Online version, making it a valuable tool for many businesses.

QuickBooks Desktop Enterprise is far from being a relic. It’s a powerful accounting solution designed to handle complex financial needs with advanced reporting, customizable templates, and more detailed control over data. It remains a top choice for businesses that need simple to advanced functionalities to simplify various accounting tasks.

In What Areas Does QuickBooks Enterprise Score Extra Points?

Better Inventory Tracking

QuickBooks Desktop Enterprise version is the perfect accounting solution for small business owners requiring comprehensive inventory tracking and expense management systems.

QBES offers a wealth of capabilities to reduce the complexity of managing inventory, thereby saving valuable time and resources. Users can seamlessly add and manage inventory quantities, set up reorder points, and generate reports.

The expense management features track and manage expenses more effectively, reducing errors and increasing accuracy. They allow users to enter every expense, even the tiny ones, which can be easily tracked and organized. Business owners can also attach receipts and invoices to track every little detail, improving transparency and accountability.

Higher User Limit

QuickBooks Desktop Enterprise has been designed to meet the complex accounting needs of small businesses. It can support more than 30 simultaneous users, making it an efficient tool for companies with multiple departments and branch offices.

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It is a single, integrated system that offers a range of flexible deployment options. It provides businesses with complete control over their accounting practice, and users can customize the application to fit their specific business needs and preferences.

Manage Your End-to-End Workflow Inside QuickBooks

Using this feature, you can handle all aspects of your business processes directly within the software, streamlining operations from start to finish. This includes Real-Time Job Costing, where you can track expenses and profitability on projects as they happen, giving you immediate insights to make informed decisions.

Assemblies Management allows you to efficiently handle the production process, ensuring all components are accounted for in your inventory. With robust Inventory and Order Management, you can track stock levels, fulfill orders, and maintain accurate records effortlessly.

Additionally, Pricing Management enables you to set and adjust prices based on various factors, ensuring your pricing strategy always aligns with your business goals. All these features work together within QuickBooks to provide a seamless, integrated workflow that enhances efficiency and accuracy.

Benefits of QuickBooks Desktop Enterprise

Here are some benefits of QuickBooks Desktop Enterprise:

• Advanced Features: QuickBooks Desktop Enterprise offers a comprehensive set of advanced features, including advanced inventory management, advanced pricing, advanced reporting, & enhanced security measures.
• Scalability: It is designed to cater to the needs of growing businesses, offering scalability to accommodate larger transaction volumes, higher data storage capacity, and more users.
• Industry-Specific Solutions: QuickBooks Desktop Enterprise provides industry-specific solutions tailored to meet the unique needs of various industries such as manufacturing, construction, nonprofit organizations, and wholesale/distribution.
• Advanced Inventory Management: The advanced inventory management features in QB Desktop Enterprise allow for better control over inventory, including tracking items in different locations, creating customized reports, and managing serial numbers or lot tracking.
• Robust Reporting Capabilities: QuickBooks Desktop Enterprise offers advanced reporting tools that provide in-depth insights into business performance, enabling users to generate customized reports, create industry-specific reports, and analyze data for better decision-making.
• User Access Controls: It allows businesses to assign specific roles and permissions to different users, ensuring data security and privacy.
• Enhanced Security: QuickBooks Desktop Enterprise implements advanced security measures to protect sensitive financial data, including password-protected access, data encryption, and built-in data backup and recovery options.
• Integration with Third-Party Apps: It integrates with third-party applications, enabling businesses to enhance functionality by connecting with CRM systems, payroll services, point-of-sale solutions, and more.
• Local or Cloud Hosting Options: QuickBooks Desktop Enterprise offers flexibility in hosting, allowing businesses to choose between hosting the software on their local server or opting for cloud hosting for remote accessibility and data backup.
• Dedicated Customer Support: Users of QuickBooks Desktop Enterprise have access to dedicated customer support, receiving priority assistance for any software-related queries or issues.
• Cash Flow Tools: Cash Flow Tools in QuickBooks are designed to help you effectively manage and monitor your business’s cash flow. These tools allow you to track the movement of money in and out of your business in real time, giving you a clear picture of your financial health.

QuickBooks Desktop Enterprise Suffers from Minor Disadvantages

The version of QuickBooks Desktop Enterprise, while a powerful and comprehensive accounting solution, does come with a few minor disadvantages. For one, its desktop-based nature means it lacks the accessibility of fully cloud-based solutions, requiring businesses to invest in additional cloud infrastructure or remote access tools for users who need to work outside the office.

Additionally, the software can be complex, especially for smaller businesses or those without dedicated accounting staff, potentially leading to a steeper learning curve.

Despite these drawbacks, many companies find that the robust features and advanced capabilities of QuickBooks Enterprise far outweigh these minor inconveniences.

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Cloud Hosting Supercharges QuickBooks Enterprise for Better Results

Cloud hosting holds the promise to amplify the advantages of QuickBooks desktop by several folds. Cloud hosting provides remote access to QuickBooks Enterprise Desktop. It enables users to leverage a vast array of functionalities. Businesses can enjoy seamless collaboration and data sharing, as well as secure access to financial data from anywhere, at any time.

In addition to faster processing speeds, increased uptime, and more flexible pricing plans, cloud hosting also provides advanced security features such as firewalls, DDoS protection, and ransomware protection to safeguard sensitive financial information. Furthermore, cloud hosting provides automated backups.

Hosting solves most of the problems. However, the job should only be entrusted to a credible partner. Therefore, businesses should entrust the work to the vendor after thoroughly evaluating it. It is important to check past work and expertise.

Intuit has authorized some providers to host QuickBooks Enterprise. One such provider is Ace Cloud Hosting, which offers 99.99% uptime, advanced security features like IDS/IPS threat detection and multi-factor authentication, and 45 days of data backup. We have over 15 years of experience and the right expertise to seamlessly host QuickBooks Desktop software on the cloud. Connect with us to learn how we can enhance your QuickBooks experience.

Frequently Asked Questions

Here are some frequently asked questions (FAQs) about QuickBooks Desktop Enterprise