Accountants are busy handling multiple clients on a daily basis. They cater to the needs of numerous clients, work late hours, and keep track of every small financial transaction. With so much data to take care of, there has to be a way to do things quicker.
Using QuickBooks Desktop for Mac can be your first step towards handling your work better.
However, for greater efficiency, it also offers keyboard shortcuts to get the work done. At first, it may seem like putting in a lot of effort to remember the keys and combinations, but once you get a hold of it, you save a lot of time and effort. Also, you’ll automatically develop a habit of using shortcuts if you use computers every day.
What Are Keyboard Shortcuts?
Keyboard shortcuts are a combination of keys that enable you to perform a specific computer function with ease when pressed together. The common shortcuts that almost every computer user (even if they do not use shortcuts much) is aware of are Ctrl+C (copy) and Ctrl+V (paste) for a PC or CMD+C and CMD+V for Mac.
List Of Keyboard Shortcuts for QuickBooks Desktop for Mac
Keyboard shortcuts work with most apps, and QuickBooks Desktop for Mac is no exception. This list of keyboard shortcuts for QuickBooks Desktop for Mac will make your life easier when you start using them.
| General | Shortcut |
| QuickBooks > Preferences | Command-, (comma) |
| QuickBooks > Hide QuickBooks | Command-H |
| QuickBooks > Hide Others | Option-Command-H |
| QuickBooks > Quit QuickBooks | Command-Q |
| File > New Company | Option-Command-N |
| File > Open Company | Command-O |
| File > Close Company | Option-Command-W |
| File > Close window | Command-W |
| File > Print | Command-P |
| Window > Minimize | Command-M |
| Help > QuickBooks Help | Command-? |
| Display contextual menu | Control-click |
| Display product and company file information | Command-1 |
| Editing | Shortcut |
| Edit > Undo | Command-Z |
| Edit > Cut | Command-X |
| Edit > Copy | Command-C |
| Edit > Paste | Command-V |
| Edit > Insert Line | Command-Y |
| Edit > Delete Line | Command-B |
| Edit > Edit | Command-E |
| Edit > New | Command-N |
| Edit > Delete | Command-D |
| Edit > Memorize | Command-+ (plus) |
| Edit > Transaction History | Command-U |
| Edit > Copy Transaction | Option-Command-C |
| Edit > Go To Transfer | Command-G |
| Edit > Show List | Command-L |
| Edit > Use Register | Command-R |
| Edit > Find | Command-F |
| Delete character to left of insertion point | Delete |
| Increase check or other form number by one | + (plus key) |
| Decrease check or other form number by one | – (minus key) |
| Cancel | Command-. (period) |
| Activities | Shortcut |
| Lists > Chart of Accounts | Shift-Command-A |
| Lists > Customer:Jobs | Shift-Command-J |
| Lists > Employees | Shift-Command-E |
| Lists > Items | Shift-Command-I |
| Lists > Memorized Transactions | Shift-Command-M |
| Lists > Vendors | Shift-Command-V |
| Customers > Create Invoices | Command-I |
| Banking > Write Checks | Command-K |
| Reports > Transaction Journal | Command-T |
| Moving around a window | Shortcut |
| Next field | Tab |
| Previous field | Shift–Tab |
| Report column to the right | Right Arrow |
| Report column to the left | Left Arrow |
| Report row below online below in form detail area | Down Arrow |
| Report row above online above in the form detail area | Up Arrow |
| Display list if the cursor is in the combo box field like the Customer: Job field in the Create Invoices window Note: This keyboard shortcut may interfere with the same shortcut used in the Mac OS program Spaces. To prevent this, go to the Mac OS system preferences and change the keystrokes for Spaces. | Control–Down Arrow |
| Down one screen | PgDn |
| Up one screen | PgUp |
| First item on list or first transaction of a month in register | Command-PgUp* |
| Last item on list or first transaction of a month in register | Command-PgDn* |
| First transaction in the register | Command-Home* |
| Last transaction in the register | Command-End* |
| Close all windows in QuickBooks | Shift-+ click the close box |
| Dates | Shortcut |
| Next day | + (plus key) |
| Previous day | – (minus key) |
| Today | t |
| First day of the week | w |
| Last day of the week | k |
| First day of the month | m |
| Last day of the month | h |
| First day of the year | y |
| Last day of the year | r |
Conclusion
This is not a full list of keyboard shortcuts for QuickBooks Desktop for Mac. This list contains some of the most useful shortcuts. Learn and use the shortcuts that are suitable for you and enhance your productivity.
If you want to know more about QuickBooks Desktop for Mac, get in touch with our Solutions Consultant at 855-223-4887.
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