How Do I Move QuickBooks To The Cloud?

Managing financial data can be a headache, especially when it comes to keeping QuickBooks Desktop updated and secure.

QuickBooks Desktop can be time-consuming and prone to security risks. Moreover, storing your data locally means you can’t easily access it remotely, which can reduce productivity.

The good news is, you can access QuickBooks remotely by hosting it on the cloud or switching to QuickBooks Online. Deciding between cloud-hosted QuickBooks Desktop and QuickBooks Online depends on your business needs, features, and ease of use.

In this article, we’ll walk you through how to set up QuickBooks Desktop on the cloud and cover key things to consider before making the switch.

Whether you’re a small business owner or an accountant, this guide will help simplify your accounting, improve collaboration, and eliminate the hassle of maintaining local systems.

6 Key Steps to Move QuickBooks Desktop to the Cloud

Considering the shift from QuickBooks Desktop to cloud hosting offers a comprehensive advantage over QuickBooks Online. Here are some key steps to move QuickBooks Desktop to cloud:

Step 1: Evaluate Your Needs and On-Premise Challenges

Before hosting the desktop software in the cloud, you must evaluate your current on-premise setup and identify any challenges beforehand. It includes assessing your hardware and software requirements, determining your security needs, and deciding whether you need remote access to your financial data. A thorough evaluation will help you choose the right cloud hosting provider and ensure a successful migration to the cloud.

Step 2: Choose a Cloud Hosting Service Provider

The next step in setting up QuickBooks on the cloud is selecting the right cloud hosting provider. A cloud hosting provider offers businesses the infrastructure and services needed to store and manage applications securely in the cloud. With numerous providers available, each offering unique features and pricing plans, making the right choice is crucial.

When evaluating providers, prioritize factors like security, reliability, and cost. Opt for a provider with proven expertise in hosting QuickBooks on the cloud and a strong reputation for delivering dependable services.

Ace Cloud Hosting stands out as a leading firm in this space, combining 15+ years of experience, top-tier certifications, and a commitment to customer success. Choosing this company ensures your QuickBooks hosting is secure, seamless, and backed by a trusted industry leader.

Step 3: Backup Your Data

The most crucial step before using the cloud is backing up all your data. Setting up QuickBooks on the cloud guarantees you have a backup of all your financial information in case something goes wrong.

You can use QuickBooks’ built-in backup feature or a third-party backup tool to back up your data. Additionally, you can save the backup file on an external hard drive or a cloud storage service such as Dropbox or Google Drive.

Step 4: Install QuickBooks on Cloud Server

Once you have chosen a QuickBooks hosting service provider and backed up your data, installing QuickBooks on the cloud server is next. Most cloud hosting service providers will provide you with a virtual desktop where you can install QuickBooks.

To set up QuickBooks on the cloud server, sign into the virtual desktop provided by your hosting provider. Ensure you have a genuine QuickBooks license, or you can obtain one directly from your cloud hosting provider to proceed with the installation.

Step 5: Configure QuickBooks Settings

After installing QuickBooks on the cloud server, the next step is configuring the QuickBooks settings. It involves setting up the company information, tax settings, and other preferences.

Setting up QuickBooks is crucial to ensuring it functions flawlessly and satisfies your company’s demands.

Step 6: Migrate Your Data

The final step in setting up QuickBooks in the cloud is data migration. It entails transferring your financial information from the desktop version of QuickBooks to the cloud-based version.

You can use QuickBooks’s built-in data migration tool to transfer your data. The data migration tool will share all your financial data, including customers, vendors, and suppliers.

By migrating QuickBooks to the cloud, you enjoy the rich features of QuickBooks Desktop with the convenience of the cloud.

Suggested Read – QuickBooks Cloud Vs Desktop: Which One is Right for You?

Critical Considerations Before Moving QuickBooks to the Cloud

The transition to cloud-hosted QuickBooks Desktop can bring numerous business advantages. However, it is imperative to assess several critical aspects before making the switch. Here are some essential considerations which you can keep in mind:

Cost

The cloud-hosted QuickBooks Desktop can be higher than the traditional desktop version in terms of expenses. This is because cloud hosting services typically charge based on usage, storage, and the level of support needed.

You should conduct a detailed cost analysis to determine the total cost of ownership, including the cost of the cloud hosting service, additional software or hardware, and associated maintenance and support costs.

Security

Data security is of the utmost importance when transferring financial data to the cloud. You must conduct research and due diligence to examine the physical security measures, data encryption, and disaster recovery plans used by the cloud hosting provider. Implementing multi-factor authentication is also advised, as is routinely monitoring network behavior for potential security threats.

According to a Cloud Security Alliance study, most security experts think their company will suffer a data breach in the upcoming year. 92% of people who have already experienced a data breach believe they will experience another in the forthcoming 12 months.

Suggested Read – Top 7 Ways QuickBooks Hosting Helps Law Firms

Internet Connectivity

QuickBooks Desktop Cloud requires a reliable and fast internet connection to perform efficiently. Evaluating the reliability and speed of your business’s internet connection is critical.

It will assist you in determining whether it fits the basic requirements for a cloud-hosted QuickBooks Desktop. An unstable internet connection might cause poor response times and reduce overall productivity.

Technical Support

Technical support is a crucial aspect of cloud-hosted QuickBooks Desktop, as it can help resolve any issues that may arise. Before making the switch, it is essential to assess the level of technical support offered by the cloud hosting provider, including response times, availability, and expertise of the support team.

A recent survey by Gartner showed that 63% of organizations reported poor technical support as a significant concern when transitioning to the cloud.

Ace Cloud Hosting – Reliable QuickBooks Desktop Hosting Provider

Setting up QuickBooks Desktop Cloud can be challenging for business owners, but with the proper support, it can provide many benefits for streamlining your accounting processes. Ace Cloud Hosting, a reputable cloud hosting provider, can help you make the most seamless and successful switch to QuickBooks Desktop Cloud. They provide the know-how and state-of-the-art cloud infrastructure needed to make this a reality.

At Ace Cloud Hosting, we pride ourselves on providing businesses with the best cloud hosting solutions for QuickBooks Desktop. Our dedicated team of experts will guide you through the setup process and provide ongoing technical support to ensure your QuickBooks Desktop Cloud is always available and functioning optimally.

Invest in the power of Ace Cloud Hosting and experience the many benefits of moving QuickBooks Desktop to cloud for your business today.

Sign up for a 7-day free QuickBooks Cloud trial and experience the benefits of moving QuickBooks Desktop to cloud for your business today.

Frequently Asked Questions

Why move QuickBooks to the cloud?

Move QuickBooks to the cloud for improved access, collaboration, and data security, which is essential for modern businesses.

How to migrate QuickBooks to the cloud?

Easily migrate by selecting a reliable cloud provider and installing remote access for a seamless transition.

Is QuickBooks data safe in the cloud?

Absolutely, reliable cloud providers ensure robust security measures to keep your QuickBooks data safe.

Can Mac users access cloud QuickBooks?

Certainly, cloud-hosted QuickBooks is platform-independent, allowing access from Mac computers and various devices.

How does cloud-hosted QuickBooks affect performance?

Cloud hosting often enhances performance due to better infrastructure and scalability, leading to faster processing and response times.

Can I customize my cloud-hosted QuickBooks setup?

Yes, many providers offer customization options to tailor the setup based on your specific business needs, ensuring a personalized experience.