5 Roadblocks to Using On-Premise QuickBooks and their Solution

Several accounting firms and finance teams continue to run their practice on on-premise QuickBooks. However, it has several legacy features that locks their business growth in a rut. Here are the most prominent roadblocks that QuickBooks poses on the path to successful accounting and their solution. 

Roadblock 1: Inability to access QuickBooks remotely 

The on-premise QuickBooks software restricts users from accessing it remotely. They must be physically present in the office to access the accounting application. As such, they can’t assist their clients during non-business hours, damaging their reputation. 

Recommended read : How to Access QuickBooks Remotely

Roadblock 2: Problem handling clients’ accounting data 

Usually, CPAs and tax professionals handle a significant amount of their client’s data. They must extensively work on these data to submit returns and generate reports. Using QB Desktop, they can’t collaborate, share files, or involve other team members to complete their tasks on time. Moreover, they must edit accounting files multiple times before finalizing them. All these lead to a lot of complications. 

Roadblock 3: Data Loss 

There’s a potential risk of data loss when using an on-premise QuickBooks solution as users save the accounting files on a local machine. Factors like natural disasters and human-induced threats pose a high risk of data loss. A single instance of losing accounting data can negatively impact businesses’ market reputations and even put inbound cash flow to a halt. 

Roadblock 4: Server downtime impacting business continuity 

Locally-installed QuickBooks comes with the risk of technical glitches and system malfunctions. Further, server downtimes can substantially affect the accounting workflow, impacting business continuity and revenue generation. 

Roadblock 5: Lack of Scalability 

Higher workloads require businesses to expand. For instance, there’s a need to hire new accountants or add extra storage space during tax season. Using the on-premise QuickBooks software requires purchasing new licenses and additional IT resources, like external hard drives to fulfill these needs. This adds to organizations’ operational costs, often creating bottlenecks to ensuring a cost-effective accounting process.

The Solution 

QuickBooks Hosting. QuickBooks hosting answers can help you climb most of these roadblocks: 

1. Cloud-hosted QuickBooks grants remote access to users. They can use devices like smartphones, tablets, iPads, etc., to access QuickBooks from anywhere, at any time. 
2. QuickBooks hosting guarantees seamless collaboration of team members, helping them to coordinate in real time, and editing company files (if any).  
3. Hosting QuickBooks on cloud servers of reliable hosting providers ensures complete data security. They offer high-end security features like Intrusion Detection and Prevention (IDP) system, role-based access, bank-grade data encryption, the latest antivirus and antimalware, etc.  
4. Reputed hosting providers ensure that their services are available every time. Ace Cloud Hosting guarantees a high SLA-backed server uptime of 99.99%, which means less than six minutes of downtime in a year. 
5. Whether you need to add more users to your QB account, increase RAM size and storage space, or require other computational resources, QB hosting covers them all.