QuickBooks Hosting FAQs: Answers to Your Burning Questions 

Hosting QuickBooks Desktop Software can empower businesses with the flexibility of remote access, added security, and scalability. However, not everyone can understand the insights into QuickBooks Hosting and how they can leverage the hosted QuickBooks solution.  

Here, we have answered some of the most frequently asked questions about QuickBooks Hosting. Read on to explore them and prepare to bring a 360-degree transformation in how you perform day-to-day accounting tasks. 

Frequently Asked Questions on QuickBooks Hosting  

1. What is QuickBooks Hosting?  

QuickBooks Hosting is the process of hosting the licensed QB Desktop version on remote servers of a cloud hosting provider. With QuickBooks hosted on the cloud, you can access the software and QB data remotely using smartphones, iPads, laptops, tablets, etc. It means you don’t need to install QuickBooks on a local machine.   

Hosting QuickBooks on the cloud also makes collaboration among team members easier. Team members can simultaneously work on the same file and make real-time changes. As such, everyone in a team stays updated with recent changes. In addition, hosted QuickBooks has other valuable benefits such as high data security, disaster recovery, high uptime, multiple add-on integrations, easy scalability, etc.        

2. What Are The Advantages of QuickBooks Hosting?  

QuickBooks Hosting has many advantages for businesses, enabling them to manage their accounting and financial operations effectively. With Intuit’s QuickBooks Hosting, you don’t need to invest much in deploying and maintaining costly IT infrastructure as the system is cloud-based.

Besides, you don’t need to rent physical space for the office, as you can access the application from anywhere. In addition, you get high data security and backup options, ensuring your business’s mission-critical data safety.   

Best QuickBooks cloud hosting provider offers round-the-clock customer service to fix hosted QuickBooks-related issues and ensure high SLA-backed server uptime of 99.99%.

Ace Cloud-powered QuickBooks Hosting also enables you to integrate the software with third-party applications and enhance your accounting capabilities. In a nutshell, Our QuickBooks Hosting service comes with the below-mentioned advantages:  

• Remote access  
• Data Security  
• Customer support 
• Low maintenance costs  
• Data backup  
• Disaster recovery  
• Automatic updates and upgrades  
• Multi-device compatibility  
• Multiple add-on integrations  

3. How Can I Host QuickBooks on The Cloud?  

Hosting QuickBooks on the cloud requires finding an ideal hosting provider. There are many cloud hosting providers, but choosing the best QuickBooks cloud hosting provider is imperative to have a seamless cloud accounting experience.   

Once you sign up with a hosting provider:  

• The hosting provider installs QuickBooks on their remote server 
• You get access to the hosting provider’s server 
• The service provider deploys security mechanisms to provide an end-to-end secure cloud environment    
• The service provider establishes a connection between the server and your device via Remote Desktop Protocol 
• You can work on QuickBooks using your preferred devices like, provided you have a stable internet connection 

4. What Are the Requirements of Intuit QuickBooks Hosting?  

Hosting QuickBooks on the cloud requirements: 

• You need the licensed copy of QuickBooks you want to host. QuickBooks Pro, Premier, Accountant, POS, and Enterprise are all available on the cloud. 
• You need to find the best QuickBooks cloud hosting provider with good experience hosting QuickBooks on the cloud. 
• Compute the data that needs to be migrated to the cloud and discuss your requirements with the hosting provider. 

5. How Does QuickBooks Hosting Differ from Traditional QuickBooks Desktops? 

The traditional QuickBooks Desktop has limitations restricting you from using the software’s full potential. Below mentioned are some of the limitations of the QuickBooks Desktop version: 

• Access to limited users  
• Users can’t access QB data remotely 
• Data storage on a local device – a risk of data loss 
• The inability of team members to collaborate in a real-time environment 
• Challenges in sharing and exchanging files among team members 

These are the primary challenges that make the traditional QuickBooks Desktop accounting software less accomplished than QuickBooks Hosting. Here’s a look at some of the significant advantages you get when you migrate the accounting software to the cloud:   

• Anywhere, anytime access  
• Data backup and recovery options  
• Multi-user accessibility  
• High Performance Computing 
• Integration with Third-Party Apps 
• Business Continuity 

6. How Does QuickBooks Online Differ from QuickBooks Hosting?  

Developed by Intuit, QuickBooks Online is a cloud-based financial management application with a different interface and feature set than QuickBooks Desktop hosting.   

QuickBooks Online is suitable for businesses with less complex invoicing requirements or that don’t require the inventory tracking option. The customizable and feasible tools of QB Online have made it an ideal choice for many small businesses. While QB Online has many benefits, you must explore all the available options to make the right decision for your business.   

On the other hand, QuickBooks hosting refers to hosting a licensed copy of the QuickBooks Desktop version on the remote servers of third-party cloud providers. Here, you can access the QB data or files via a web browser anytime.   

All the files and data are hosted on the cloud, and you can access them all without installing the accounting software on a local machine. Should you prefer to avail yourself of the benefits of QB Desktop in a more accessible and robust environment, QuickBooks hosting is ideal for you. You can use your preferred devices to access your QB data while maintaining a work-life balance.    

Also Read: QuickBooks Online Vs. Desktop Comparison [2024]

7. How Do You Set Up a QuickBooks Server to Host Multi-User Access?    

Setting up a QuickBooks server to host multi-user access requires you to follow the series of steps mentioned below:   

• Open the QuickBooks Desktop software in a cloud hosted environment.   
• Click on “File.”   
• Select “Multi-User mode” from the drop-down and click “Yes.”   

If you want to switch between modes, here’s what you need to do:  

• Open QuickBooks Desktop  
• Click on the “File” menu  
• Select either the “Switch to Single-user Mode/Switch to Multi-user Mode” option  

8. What Are the Considerations When Choosing the Best QuickBooks Cloud Hosting Provider?  

The presence of multiple cloud hosting providers can make it challenging to select the best fit for your business. You should go with a service provider with prolonged years of experience providing QB cloud hosting services. In addition, you should consider the below-mentioned checklist while choosing the best hosting provider:   

• Verify if the QuickBooks Hosting provider is Intuit-authorized  
• Check if the service provider has a high server uptime record (minimum 99.99%)  
• Ensure that the hosting provider performs regular data backup and has an effective disaster recovery mechanism  
• Get complete information about the various hosting plans and their pricing structure  
• Go through the user reviews available online  

9. How is Data Backup Managed in a QuickBooks-Hosted Environment? 

The hosting service provider typically manages data backup in a QuickBooks-hosted environment. They implement regular automated backups of QuickBooks company files, ensuring that your data is secure and can be restored in case of any unexpected events or data loss incidents.  

10. What Level of Customer Support is Provided for QuickBooks Hosting Services? 

Reputable QuickBooks Hosting service providers offer various levels of customer support. This often includes 24/7 technical assistance, live chat, email, and phone support. The level of support can vary between providers, so choosing one that aligns with your business’s support needs is essential.  

11. What Happens if I Want to Switch from My Current Hosting Provider to Another? 

If you switch from your current hosting provider to another, the process involves migrating your QuickBooks data from the existing host to the new one. Professional hosting providers usually assist with this migration, ensuring a smooth transition with minimal downtime.  

12. Are There Any Specific System Requirements for Users Accessing QuickBooks Remotely? 

While the specific system requirements can vary slightly depending on the hosting provider, users accessing QuickBooks remotely typically need a stable internet connection and a device (computer, laptop, tablet, etc.) with a compatible web browser. The hosting provider will provide guidelines on the supported operating systems and browsers.  

13. How Often is QuickBooks Software Updated in A Hosted Environment? 

The hosting provider manages QuickBooks Software updates in a hosted environment. They strive to keep the software up-to-date with the latest releases, patches, and updates to ensure users benefit from new features, security enhancements, and overall improved performance.  

14. Is Training Available for Users Transitioning to QuickBooks Hosting? 

Many QuickBooks Hosting service providers offer training resources to help users transition smoothly to the hosted environment. This can include tutorials, webinars, documentation, and personalized training sessions to ensure users are familiar with the hosted QuickBooks environment. 

15. Can I Customize My QuickBooks Hosting Plan Based on the Specific Needs of My Business? 

Yes, reputable QuickBooks Hosting providers often offer customizable hosting plans to accommodate the specific needs of your business. This may include options for the number of users, storage capacity, additional features, and other tailored services to align with your unique requirements. 

To Sum it Up  

While there could be many other queries related to QuickBooks Hosting, the ones mentioned and answered in this post should help you understand the hosted QB solution. Here, we tried to address some of the most commonly asked questions about QuickBooks hosting. If you still have questions about it you can download our buyer’s guide.

Feel free to contact us at: +1-855-223-4887 or drop an email to [email protected]. We would be happy to help you.